The Ultimate Guide to Choosing the Right VoIP Phone Plan for Your Business

Every business needs to stay connected. The best way in order to do so is through communication. One of the most important and used tools in modern business today, is VoIP Phone systems. VoIP (Voice over internet Protocol) is a newer technology that essentially allows voice and multimedia communications to be transmitted over the internet. The older phone systems used to use traditional phone lines. VoIP phone service now allows people to connect faster than ever. This new technology provides a more cost-effective alternative to traditional phone systems. This virtual business phone system allows users to make calls without the need for separate phone lines. Every business wants to have the latest technologies in order to advance their business needs. We will look into the future of telephone systems further in this blog. Also, we will look into which phone service plans would work best for your personal business needs.

Learning Which Business VoIP Phone Service is the One for you

To decide which VoIP Phone Service plan works for you and your business needs, you will need to first understand what types of business VoIP systems are available. There are three types of VoIP services that come with their own advantages and abilities to help support you and your business needs. The first business VoIP phone service available is Hosted VoIP. Hosted VoIP is a cloud-based VoIP which a third-party phone service provider will provide and manage the solution. The service provider will take care of maintaining and upgrading all equipment. Any other business-related requests that you may have regarding your phone systems, they will manage. This will allow you more time to spend on things that need your attention. Hosted VoIP systems are on a remote server and have the ability to be accessed from any device with internet connection. This makes them flexible and available when needed.

The next business VoIP service would be on-premises VoIP. As mentioned in the name, this VoIP system managed and installed on the business’s servers. This solution is especially suitable for larger organizations that want and prefer to have entire control over their system. This system does, however, require more upfront investment and the costs of maintaining this system can be higher. As all equipment is on location per client, this system only supports users at the physical location.

The final VoIP available is Hybrid VoIP. Hybrid VoIP takes traditional telephone and internet-based communications and combines them together. This hybrid system can be a step towards a traditional analog phone system and a VOIP phone service. There are a few choices when it comes to determining which VoIP phone service would work best for your business needs. Depending on what each business is looking for, there is an option for everyone.

Looking for the benefits of VoIP in your Business

The benefits of using VoIP phone service for your business are exponential. To start with, the cost savings for your business. VoIP systems take away the need for separate phone lines and long-distance charges. Equipment can become costly and therefore this can help reduce business communication costs. Another positive benefit for VoIP systems is the increase in flexibility for your employees. With a business VOIP phone service, you can access this from any device with an internet connection. This allows all business employees to be connected and stay productive no matter where they are. As there have been monumental changes to the workforce post covid, this system allows employees to continue to be present and available for their business needs. In the event of any disruptions, this allows businesses to continue as usual.

To add to the many benefits already listed for VoIP phone service, these systems allow business owners to grow. Growth is important in any industry and VoIP Systems allows businesses to focus on that instead of their phone systems. Cloud-based solutions allow businesses, whether small, medium, or large, to add new lines and users with ease. This can be done with the click of a button and this kind of solution gives businesses the flexibility to grow at their pace. The many features that are available with VoIP systems are ever growing. With call forwarding to call waiting, the features are endless. Not to mention that the call quality of VoIP systems is far superior to traditional phone services. With higher and faster IP networks, this allows VoIP systems to deliver fantastic sound, audio, and call quality. These are just some of the few benefits to adding a VoIP phone service to your business today.

Transitioning from Traditional to Modern VoIP System

To begin the process of transitioning from a traditional phone system to a VoIP based phone system requires some change. The first thing is to determine if you need a business VoIP phone service. If you have decided this is the route you would like to take for your business, then you can begin implementing one. To have a seamless transition, first you must decide what features are needed for your business. After that you must prepare your network and learn and go over the installation and setup process with your chosen VoIP Provider. You want to pick the best business VoIP service for your business.

Looking at your current business needs can help you narrow down which features you need. When deciding a solution, you must start with considering the number of users which may be local onsite or remote. You must also determine what business phone numbers are active as well as your business’s phone system usage, for which a phone bill will suffice. You may also consider integrations with existing CRMs and certain business software. A part of this will also include expenses and budget changes. It can also have reporting requirements which can include missed calls, employee activity, etc. It is vital for your business to understand and know required features. There are many features which are already standard with the system such as call forwarding. Once you have solidified required features, then you will be able to make an informed decision on which plan, and which provider would work best for your business needs.

Starting your VoIP Phone Service Journey Today

There are many benefits to switching to a VoIP based phone service today. There are different types of VoIP phone services that are available such as Hybrid, Hosted, and On-Premises VoIP Systems. You want to pick the best business VoIP service available. All these solutions have their own benefits that come with them. It is important to decide on a VoIP phone service that works best for your business needs. There are many benefits that come with switching over from a traditional phone system to a VoIP based phone system. Some of the benefits that we have discussed are the cost savings for your business. VoIP phone services are significantly cheaper than most traditional phone systems. VoIP phone services also allow great flexibility and access for your business needs. Employees can access this system remotely or wherever they may be located. In the event of any emergencies, this system can allow your business to continue running as usual. VoIP systems also allow you to scale your business as small or as large as possible. The benefits for a VoIP based phone system are exponential.

Once you have decided to transition over to a business VoIP phone service, you must decide the features that you need in order to run your business efficiently. These features include but are not limited to the number of users, active phone numbers, your business phone system usage, expenses and much more. Once your needs and features have been decided, you can use that to help you make an informed decision about which Phone service provider to go with. Business VoIP phone services are important, and it is crucial to pick the best VoIP phone service that is available. To learn more about Business VoIP phone service, contact TelephoneYacht today by calling:(312) 878-500 or emailing: info@telephoneyacht.com. Your business needs are important and that all starts with a call to your chosen phone service provider today.